How to Choose a Senior Home Care Agency

By Lynn and Tom Wilson, Co-Founders of The CareGiver Partnership

It's not unusual for problems to arise between siblings caring for elderly parents, including disagreements about money issues, care options, how to divide the workload and end-of-life decisions.  Choosing in-home care is one of those stress points.  Hopefully, this will help.

As a caregiver, you may have a need to find a home care agency quickly due to an emergency such as a fall. If you are lucky, may have time to investigate and compare options with other family members. Selecting an agency is both emotional and financial. Paid in-home care can be expensive depending on the number of hours required and the duration.

Several years ago, my mom had a fall and needed help with a number of daily living activities such as bathing, cooking, cleaning, dressing, etc. She was adamant that no one could be in her home. In our case, in-home care wasn’t our best option, because she required ongoing care many hours of the day.

There are more than 5,000 Senior Home Care Agencies nationwide – Home Instead is the largest with over 1,000 offices globally.  There are many other franchise organizations like Home Instead including Visiting Angles, Comfort Keepers, Brightstar, Home Helpers and thousands of independent, local providers.  This leads to the dilemma of how does one choose. Having been though this with my mom I know how frustrating it can be.  Following is what I learned.

Terminology can be confusing. For example “Home Health Agency” may include both Medicare and Medicaid approved Home Care Agencies and Non-medical Senior Home Care Agencies. Non-medical Agencies hire both Companion Caregivers and Certified Nursing Aides, who assist with hands-on care for all Activities of Daily Living. Medicare-approved Home Health Agencies provide intermittent visits by a R.N., Physical Therapist, Occupational Therapist, and Speech Therapist, with pre-approval of these services by a Medical Doctor. These are considered “skilled” care services.

Senior Home Care Agencies are referred to as “non-medical” because they are not providing services which would need to be managed by a Medical Doctor. Many providers are part of national or regional chain and as such, they are franchises. Many owners are couples and they enter the business because they have an affinity to help people and yes… need to make a profit.  

The caregiver they provide to help you is their employee and they are responsible for all legal and financial aspect of their compensation. So if you hired a private person and they fell in your home, you would be responsible. Not so for a reputable home care agency.

10 Important Caregiver Criteria for Choosing a Home Care Agency
  • Care Management 
  • Daily Living Needs 
  • Language 
  • Medications 
  • Memory Care 
  • Nutrition Needs 
  • Schedule 
  • Skilled Care Requirements 
  • Transportation 
  • Type of Care: Hands on or Companion 

Care Management
Will you also need a professional care manager to coordinate needs such as doctors’ appointments and medications? If so, you should consider contacting a Geriatric Care Manager. They will work with you to take care of care you are unable to provide. They can also help you with long-term care decisions. They are experts and this is what they do.

Daily Living Needs
Determine what you feel your loved ones needs are in terms of meal preparation, bathing, mobility, etc. Provide a summary of an average day from morning until night, including medications taken, naps, etc

If a language, other than English is required, let the agency know.

Provide a list of all medications taken, dosages, times taken and any special requirements such as the need to take with meals. Talk to the agency about any potential side effects. Who will organize the medications? Frequently these are organized in a pill box on a regular basis. Who will be responsible for obtaining refills.

Memory Care
If any degree of memory loss is involved, be sure to let the agency know as they may recommend someone with expertise with Alzheimer’s, etc.

Nutrition Needs
Are there special nutrition needs such as food allergies, swallowing issues (dysphasia) or menu requests? How will groceries be purchased? There are services such as Meals on Wheels and Seattle Sutton that can provide nutritious, prepared meals, delivered right to the home.

How many hours of care will you need – per day and throughout the week. What times and for how long? Sometimes care is only needed for a short time as a loved one works through rehab. Other times it may be needed on an ongoing basis. Short term respite care is also another use.

Skilled Care Requirements
Are there requirements for skilled care? This could include performing diagnostic procedures (blood pressure or blood sugar), wound care, etc.

Sometimes you might require the caregiver to take your loved one to the store, a doctor’s appointment or other activity. Often, the caregiver will provide the transportation and bill you for a mileage charge.

Type of Care: Hands on or Companion Care
How much hands-on care is needed vs. companion care? If more companion care is needed, make a list of possible activities.

Quality Checklist: Senior Home Care Agencies
There are no national licensure requirements for non-medical Senior Home Care Agencies although we expect this will occur in the future. That’s why you should consider one of the leading national or regional chains. They are more likely to be in compliance with the items below. That is not to say that local caregivers and local agencies aren’t in full compliance and won’t offer service as good as or better than franchises.

Senior Home Care Agency Checklist
  • Business and state licensure (if required in your state) 
  • Worker’s compensation insurance
  • Professional liability insurance
  • Fidelity Bond Insurance (in case of theft) 
  • Have they conducted a criminal background check of all their employees 
  • Are their caregivers employees of the agency, not a contractor to you. 
  • Can you reach them 27/7/365? This does not mean calling and leaving a message during off hours 
  • Are their caregivers supervised by the agency
  • How do they prepare a care plan? 
  • How are their caregivers trained? 
  • How likely would current and previous customers recommend them – ask about survey results. 
We are working on preparing a comparative chart which will show all the major franchise in-home care service providers with information across each of the ten criteria.  We will also be providing you with a checklist that you will be able to print out and provide to each of the companies you might consider.

Free* Booklet:  Care for the Family Caregiver
We have a fantastic booklet titled Care for the Family Caregiver that we provide to caregivers and their loved ones.  This 42 page booklet, prepared by Emblem Health and the National Alliance for Caregiving is the best I've seen on caregiving.  It is chock full of helpful tips in a very easy to read and beautifully laid out, colorful format. 

It includes Family Caregiver Stories, What is a Caregiver?, Family Caregivers: The Backbone of Long Term Care, Trends in Caregiving, Helpful Tips, Training, Navigating The Healthcare Maze, Taking Care of Yourself, Financial & Legal Aspects and Resources and References.  

It also includes a bonus Caregiver Advocates and Resources pamphlet.

Available in English and Spanish. 

* just pay postage & handling of $1.75

If you would like a copy, please call 800-985-1353 or write

About The CareGiver Partnership. The CareGiver Partnership helps caregivers and their loved ones with answers to their caregiving questions, including information about home health care products and supplies, from our Wisconsin-based team of Product Specialists who are all current or former caregivers. The company’s Web site provides the largest online library of resources on subjects most important to caregivers — from arthritis to assisted living, and Parkinson’s to prostate cancer — as well as access to more than 3,000 home care products for incontinence, skin care, mobility, home safety and daily living aids. The CareGiver Partnership was founded in 2004 by Lynn Wilson of Neenah, Wis. Visit to learn more or call 1-800-985-1353.


Tim Colling said...

Regarding medications: In California, and perhaps in other states, the state laws make it illegal for home care aides to administer medications and illegal for them to arrange medications in a pill organizer box.

There's no logical reason for such laws because home care aides fill in for family members of the clients, and it is perfectly legal for family members to do such things with meds.

San Diego Home Care said...

For those who may not be able to afford hiring a care manager, there are low cost and even no cost options to explore. Just browse on the internet just to check out the agency offering and some reviews from other people.

Aged Care Accreditation said...

It's is very necessary to have checks on the care giver because he will be the one who will be with your parent at your home in your absence.

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Unknown said...

Your list on the ten things to look for in a care giver agency was very insightful. All of the other tips you give when choosing a care giver for your elderly family members are also helpful. This article is filled with lots of useful information. Home Care

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